Communication Scripts

Dear [Teacher/SENCO name],

I'm writing to let you know that [child's name] has recently been diagnosed with [ADHD/autism/both]. I've attached a copy of the diagnostic report for your records.

I'd like to arrange a meeting to discuss:
- What this means for [child's name] in the classroom
- Any adjustments that might help
- How we can work together to support them

I'm happy to share more information about the diagnosis and what we've learned about what helps [child's name].

Could you let me know some convenient times to meet?

Best regards,
[Your name]

Note: Attach the report if appropriate. Some parents prefer to discuss in person first.

Dear [Teacher/SENCO name],

I'd like to request a meeting to discuss [child's name]'s progress/support/[specific concern].

I've noticed [brief description of concern], and I'd like to understand more about what's happening at school and discuss how we might address this together.

Would it be possible to meet within the next week or two? I'm available [provide some options], but can adjust to suit your schedule.

Thank you,
[Your name]

Note: Keep initial email brief. Save details for the meeting.

Dear [Teacher/SENCO name],

Thank you for meeting with me yesterday to discuss [child's name].

I wanted to confirm my understanding of what we agreed:

1. [Action 1] - [who is responsible] - [by when]
2. [Action 2] - [who is responsible] - [by when]
3. [Action 3] - [who is responsible] - [by when]

We also agreed to [next steps/follow-up meeting date].

Please let me know if I've missed anything or misunderstood.

Thanks again for your time and support.

Best regards,
[Your name]

Note: This creates accountability. Send within 48 hours while memory is fresh.

Dear [Teacher/SENCO name],

I'm writing regarding the support plan we agreed for [child's name] on [date].

I've noticed that [specific examples of what hasn't happened], and I'm concerned that the agreed support isn't being consistently implemented.

I'd appreciate the opportunity to discuss this and understand what might be preventing implementation. I'd also like to explore whether any adjustments are needed to the plan.

Could we arrange a meeting to discuss?

Thank you,
[Your name]

Note: Stay factual, not accusatory. Focus on the child's needs.

Dear [Teacher/SENCO name],

I'm writing to report an incident involving [child's name] that occurred on [date].

[Child's name] told me that [factual description of what happened]. They said [quote if relevant]. When they came home they were [describe state - upset, anxious, etc.].

I'm concerned about [your specific concern] and would like to understand:
- What happened from the school's perspective
- What action was taken at the time
- What will be done to prevent this happening again

Could you please respond in writing and/or arrange a meeting to discuss?

Thank you,
[Your name]

Note: Document incidents in writing even if you also discuss verbally.

Dear [SENCO name],

I'm writing to formally request that [child's name] be assessed for [specific area - e.g., learning difficulties, speech and language needs, ADHD support needs].

I'm concerned because [specific examples and observations]. At home, we've noticed [relevant home observations].

I understand the school has a duty to assess children where there are concerns about special educational needs, and I would appreciate knowing:
- Whether you'll be carrying out an assessment
- What the assessment will involve
- The expected timeframe

I'm happy to provide any additional information that would be helpful.

Thank you,
[Your name]

Note: A formal written request triggers certain duties on the school.

Dear [Teacher name],

I wanted to let you know that [child's name] has been [positive observation - coming home happier/less anxious/more engaged with learning/talking positively about school].

They mentioned that [specific thing that helped - the visual schedule/your approach to X/sitting near the window/etc.].

Thank you for [specific thing the teacher has done]. It's clearly making a difference.

Best regards,
[Your name]

Note: Positive feedback builds relationship and reinforces what works.